# Map the county departments involved in a purchase

Separate operational need, purchasing process, and verified project roles in county procurements without guessing authority from titles.

Canonical article: https://g2x.com/blog/map-county-buying-roles

Complete article, source links and data tables: https://g2x.com/blog/map-county-buying-roles/article.md

The article is public. Linked G2X tools and records retain their account and plan requirements.

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## For agents

Map the county departments and verified project roles involved in a purchase by separating operational need, procurement process, and documented authority.

- A user-defined requirement or target jurisdiction, the original public procurement documents, and access needed for any chosen G2X account actions. Reuse existing authorization; ask only if missing for uploads or record changes. Return findings in conversation by default. Do not contact anyone or subscribe the user.

1. **Set the research scope** Confirm the county, requirement and intended decision. Start with https://g2x.com/app/opportunities/sled and the search guide at https://g2x.com/docs/find-work/find-state-and-local-work. Use the issuing portal to verify the jurisdiction and notice status. Coverage is incomplete; an empty search is not proof of no purchasing activity. Documentation and account actions may require sign-in.

2. **Build a sourced role map** Read the official procurement page, operating department page and relevant solicitation. For each documented role, record the organization, responsibility, source passage and date checked. Separate the operational department, purchasing process and project roles. Mark signing or budget authority unknown unless expressly supported. Record communication rules and the question deadline from the active solicitation.

3. **Use optional public-document extraction** If authorized, upload the specific public files to Lumen using Add \> Add documents, which opens the file picker and stores uploads in Company Library. Use https://g2x.com/docs/lumen/ask-a-good-question. Illustrative prompt, not executed for this article: "Using only these files, identify the operating department, purchasing office, project roles and designated question channel. Cite the file and page or section for each. List unconfirmed responsibilities without inferring authority from titles." Check each passage manually; do not upload private customer, company or personnel material.

4. **Deliver and retain the next question** Return the map in conversation with source links, unknowns and the question most relevant to the user’s decision. If CRM changes are already authorized, search existing accounts before creating or updating the county record using https://g2x.com/docs/run-a-pipeline/track-an-account. Preserve unrelated notes, add the verified source context and a dated next action, then read back the save. Otherwise ask only for the missing write permission. Do not contact the buyer or subscribe anyone.

Expected result: A source-linked county buying-role map delivered in conversation that separates the operating department, purchasing process, designated question channel, verified roles, and unconfirmed authorities.

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